Tagging Your Documents for Submission

Modified on Tue, 04 Jun 2024 at 03:01 PM

"Tag" the documents for your solicitation proposals before uploading them in Symphony by following these instructions.


1. Prepare your Documents

The comments in your PDF documents are described as “tags” in Symphony.

  • Comments are used to provide references for validation (see Figure 1).
  • All proposal documents should be in Adobe (.pdf) format. We do not recommend using the PDF portfolio feature. 


Figure 1. Comment Feature in Adobe. 

  

Tags must match in both your PDF(s) and Symphony. 

  • We recommend using an overarching or generic keyword for simplicity in claiming solicitation-specific scoring elements.
  • Evaluators will use the tags (comments) to find the support for your claims. 

 

A tag could be "Performance" with an explanation (ex. Performance - NAICS, Performance – Contract Award, Performance - Customer), and you only need to enter "Performance" in the tag field. The evaluators will search for the word "Performance" and find every instance it appears in your comments.

 

The reference tags become links in the evaluation tool during the evaluation phase that open your documents to the position of the first tag. The evaluators are then guided from comment to comment, similar to using a Find feature when they review your proposal. 

  • Add tags throughout your PDF document(s).
  • Tags for a specific claim can be used more than once in the PDF document.
  • Tags are verified by using a "Find function". 
  • Use one tag per claim (scoring element) in Symphony to be consistent (See Offeror Support).


2. Upload your Documents to My Company

In My Company, Projects/Past Performance, you can add and remove documents, and edit/update your reference tags as needed. 

  1. Add or Edit your Project.
  2. Upload your supporting document(s) (See Figure 2). 
  3. Reference the Documents in the Project Details (See Figure 3).
  4. Save your Project.


Figure 2. Project Documents upload screen

 

The Symphony Tag Legend only applies to the Project Details in your Company assets because this data is the most reusable (See Table 1). The recommended tags are:

 

COSTS
 Other Direct or Indirect Costs
CR 
 Cost Reimbursement
FTE
 Full-Time Equivalents
LOCATIONS 
 Number of locations
NAICS
 NAICS
OCONUS 
 Outside of the Continental United States Work
POP 
 Period of Performance
PSC Product and Service Code (PSC)
TCV 
 Total Contract Value
TEAMING 
 Subcontractor/Teaming

Table 1. 


Figure 3. Project Details use the Symphony Tag Legend  

   

3. Reference your Documents in your Proposal

The most important part of “tagging” is that your PDF comment matches the reference you use in Symphony for the Performance Factors to earn additional points for the solicitation (See Offeror Support)

  1. Use the Solicitations tab on your Dashboard.
  2. Start or Continue your proposal Submission.
  3. Select the Projects/Past Performance tab in your proposal.
  4. Add or select a project.
  5. Begin or Modify the Performance Factors for your project.
  6. Pick your reference document(s) (See Figure 4).
  7. Enter your “tags”.
  8. Save and Complete.

 Figure 4. Add Performance Factors to your projects in your proposal


Watch this video for a brief overview.


 

Need help? Contact us  


Users should be aware that the information on this website may not reflect the official positions of the Federal Government. The views and opinions expressed by agents of Apex Logic, Inc. are those of its employees and do not necessarily reflect those of the Federal Government or any of its officials. Guidelines and requirements provided by the Federal Government in the form of solicitations, amendments, modifications, or any other communications supersede any information provided by Apex Logic, Inc. If you have questions about this disclaimer, please contact us.

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