Building an Offer Document in Alliant 3

To respond to GSA Alliant 3 solicitations in Symphony, follow these steps: (Note: This guide is not exhaustive. The solicitation should always be considered as the source of truth). 

Prerequisite:

1. Register for Symphony

Before accessing Symphony, all users should Register with the UEI (Unique Entity Identifier) for the prime offeror at https://alliant.app.cloud.gov/ (See Figure 1).

Figure 1. Registration link on the Symphony Sign-In Page

To register for a new account, go to idiq.gsa.gov and use the Register Now link. Enter a user email address. (Do not register with a group email account). Those with existing OASIS accounts can use their login information for this site as well.

2. Start in My Company

Figure 2. The My Company link in Symphony.

Start on the My Company link to add the company's assets and experience (See Figure 2). Starting a proposal with My Company link is foundational for building proposals. 

Symphony calculates an acceptability score for the proposal based on these assets.

3. Check SAM Data

SAM data is retrieved from the System for Award Management site (SAM.gov) when the user first registers for Symphony access (See Understanding the SAM Connection). (See Figure 3). To check SAM data:

• Request a SAM refresh for the Prime Offer on SAM.gov, if needed, before submitting a proposal. 
• The UEI number and CAGE (Commercial and Government Entity) Code are required when a support ticket is submitted. 

Figure 3. SAM Data in the My Company link 

4. Add Team Members

1. If the company/the prime offeror is working with other companies on a submission, select the teaming type and add the Team Member* by its UEI (See Figure 4). 

2. Claim relevant Business Factors, and provide teaming agreements supporting the arrangement in the Team Member’s Documents tab. 

Figure 4. Adding a Team Member to My Company.

5. Add MRCLs (Meaningful Relationship Commitment Letters)

1. If the company/prime offeror uses information from a company affiliated through the corporate structure (MRCLs), add the company by their UEI.

   • A company is a Team Member if the relationship type does not appear on the MRCL list.

2. Upload MRCLs to the Documents tab (See Figure 5). 

   • Claim the MRCLs business factors under the Prime Offeror.

Figure 5. The upload area for MRCLs Documents on the My Company tab.

6. Add Projects

When adding new Projects to Symphony: 

1. Make Alliant 3 the Solicitation Preference when adding new projects (See Figure 6).

2. Add required information to the Project Details tab in My Company for Alliant 3.

Figure 6. Where to add new projects in My Company for Alliant 3.

Offerors should use Project Documents to support their claims. Offerors must:

• Add comments to documents before uploading them to Symphony. 

• Be aware that comments are considered to be tags in Symphony

• Understand tags listed in the Symphony Tags Legend are recommended but not required (See Figure 7). Only five tags apply to Alliant 3.

Figure 7. Symphony’s Tags Legend with the five Alliant 3 tags highlighted.

7. Add Business Factors 

In the My Company Business Factors tab these business factors belong to the Prime Offeror, and not a Team Member. Claim business factors in the correct section (See Table 1).

1. When claiming a business factor, provide additional information that may be configured to the Business Factor.

2. Choose the checkbox to declare intention and save the Business Factor claim. 

Table 1. The Alliant 3 Business Factor Matrix, the section in Symphony, and parties authorized to claim those factors for proposal scoring.

8. Build the Submission

Go to the Dashboard>Start your Submission> after adding assets and experience in My Company (See Figure 8).

Figure 8. Access to a proposal submission within the Solicitation card

Remember, Symphony is designed to work from the top down. The information compiled in My Company is foundational for building proposals. 

A proposal submission includes the Solicitation name, and the Live Score, at the top of the screen (See Figure 9). To ensure the proposal includes the information required:

1. Assign the Contract Manager and Program Manager in the Proposal Contacts section

2. Add Team Members or MRCLs when they’re referenced in a project experience or business factor. 

3. Include Projects in the proposal. Use the Begin or Modify button to claim Performance Factors specific to the Alliant 3 solicitation (See Figure 9). The Performance factors cover:

   • Primary Relevant Experience Project

   • Emerging Technology Project

   • Cost Reimbursement

   • Foreign Location

   • Organizational Risk Assessment

4. Provide reference documents Symphony requires from the offeror to support Performance Factor claims. 

5. Be aware that Symphony collects scoring elements from Project Details. And adding Performance Factors to Projects increases the Live Score.

Figure 9. The Alliant 3 proposal submission includes the Solicitation name and Live Score in the header.

9. Upload the Standard Form (SF33)

1. Before submission, upload the required Submission Documents (SF-33, SF-30) for the solicitation.

2. Review the proposal to ensure its completion. (See Figure 10). Verify that Projects and Business Factors for the Prime Offeror or Team Members were claimed correctly, as the solicitation states.

Figure 10. The Review Tab with notification for a missing SF-33  in the Submission Documents section.

10. Submit the Proposal 

Even if Symphony displays compliance messages or other warnings on its Review screen, authorized users can submit a proposal before the submission deadline.

1. All users can verify the proposal is complete using the Review Tab

2. Authorized users can certify and submit their proposals (See Administration Basics). (See Figure 11).

Figure 11. Symphony enables authorized users to submit proposals from the Review Tab 

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