You may review the following Step by Step Instructions to successfully add MRCLs to your Company Assets in Symphony for the Polaris solicitation. The required URL for Polaris offerors is https://polaris.app.cloud.gov/


Step by Step Instructions


How to add a MRCL

Navigate to My Company and select the MRCL tab.  A MRCL must be added before they can be assigned to a project reference. Complete the following steps. 


My Company MRCL Screen


Step 1: Select + New MRCL

Choose the type of MRCL you are adding and then Symphony will help you conduct a search of the organization you are adding using the SAM UEI (formerly DUNS) and Lookup Organization. The Cage code field is optional.  


A “meaningful relationship” exists within a corporate structure when at least one of the following conditions exists:

  • This entity is a wholly-owned subsidiary of a parent organization.
  • This entity is a parent of a wholly-owned subsidiary.
  • This entity operates under a single internal operational unit.
  • This entity operates under a consolidated accounting system.
  • This entity operates under a consolidated purchasing system.
  • This entity operates under a consolidated human resources or personnel system.
  • This entity operates under common policy and corporate guidelines.
  • Operating structure between the entities includes internal organizational reporting lines and management chains for “lines of business” that operate across the formal corporate subsidiaries.

You can select more than one condition but if a MRCL does not meet the standard of the types of MRCLs defined, please provide the documentation of the MRCL relationship with the corresponding project experience.


MRCL Search screen

Step 2: Confirm the MRCL

Confirm or Try again based on the details displayed.


MRCL confirmation screen

Step 3: Add Supporting Documents

Upload the supporting Meaningful Relationship Commitment Letter and any other supporting documents for your claimsMRCLs require a Meaning Relationship Commitment Letter. Please Note, if you are sharing resources from other entities by way of a meaningful relationship within a corporate structure, only one offer (e.g., proposal) from that corporate structure should be submitted per Pool. 


MRCL Document Upload screen


Step 4: Review Your MRCL

Review the MRCLs general information and documentation. Save and complete to add the MRCL. 


MRCL Review screen before saving

Once a MRCL is in the system, a table will display the MRCLs and then you can view, edit or delete from your asset library. Use the MRCL's name as a link to review their general information and documentation. You can edit the attached supporting documents from their record. If you delete a MRCL after adding them to any project experience or unsubmitted proposals, update the corresponding assets in the applicable screens. Symphony will direct you to the order of the steps if attempted in the wrong order.


To add or withdraw the MRCL in a submission navigate to the applicable pool's submissionIf you still need help, please click here to contact us.


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